1. Selection of a CIRA Certified Registrar. The first step will be for each Existing Registrant to select a Registrar which has been certified by CIRA to provide Registrar Services for the .ca registry system to be operated by CIRA. Only CIRA Certified Registrars will be permitted to apply to CIRA on behalf of an Existing Registrant for the registration of an Existing Registration. A list of CIRA Certified Registrars may be found at http://www.cira.ca/registrars/documents.html. Registrars may have different contractual provisions, provide different services and have different payment terms, and each Existing Registrant should consider which Registrar is most suitable for the needs of the Existing Registrant.
2. Canadian Presence Requirements. Under new rules applicable to the registration of .ca domain names on and after OTD, only persons meeting the Canadian Presence Requirements for Registrants (located at http://www.cira.ca/registrars/documents.html) will be permitted to apply, through a CIRA Certified Registrar, for the registration of a domain name with CIRA. It is important to note that all Existing Registrants are deemed to satisfy the Canadian Presence Requirements for Registrants but only with respect to an application by the Existing Registrant to register a domain name or subdomain name which is the subject of an Existing Registration.
3. Submission of Application by Registrar. Once an Existing Registrant has selected a Registrar, the Registrar will be responsible for preparing and transmitting to CIRA an application for the registration of an Existing Registration in the .ca Registry to be operated by CIRA based on information provided by the Existing Registrant to the Registrar. The Existing Registrant will have to provide all relevant information to the Registrar and the Registrar will have to provide all relevant information to CIRA in order to complete the Registration Request to CIRA.
4. Upgrade of Third and Fourth Level Domains Prior to OTD. An Existing Registrant may request, through its Registrar, an upgrade of a third or fourth level Existing Registration to a second level .ca Domain Name Registration (for example, from xyz.on.ca to xyz.ca) prior to OTD.
A request for an upgrade will only be approved if:
( the Existing Registration existed in the .ca Registry operated by UBC on August 1, 2000; and
( the requested Domain Name is not in conflict with any other Domain Names in the .ca Registry at any level. (For example, if there are Existing Registrations of xyz.on.ca and xyz.bc.ca, neither Existing Registrant would be permitted to upgrade to xyz.ca).
An Existing Registrant who wishes to request an upgrade to a second level .ca domain may do so by requesting its Registrar to make this request on the Registration Request to be forwarded to CIRA. There are no additional fees payable by Registrars for the processing of an upgrade request.
If an upgrade request is accepted by CIRA, the Registrant and its Registrar will be advised of this by CIRA when CIRA confirms the registration.
It should be noted that requests to upgrade third and fourth level Domain Names will be permitted after the Operational Transfer Date in accordance with Registration Rules to be adopted by CIRA. Registrants wishing to upgrade a Domain Name Registration after OTD should consult their Registrar and the Registration Rules, once they are adopted by CIRA.
5. Registration Period. An Existing Registrar may select a registration period of one (1) to ten (10) years for the registration with CIRA of the Domain Name that is the subject of its Existing Registration. An Existing Registrant should advise its Registrar which registration period it wishes to select. In order to avoid all Existing Registrants having the same date of registration with CIRA, the registration period for an Existing Registrant (i) shall be equal to the number of years selected by the Registrar in the Registration Request plus the period of time from the month and date of registration with CIRA of the Domain Name until the month and date of the next anniversary date of the original date of registration in the UBC registry; and (ii) will not exceed 10 years from the date of registration in the Registry. For example, if an Existing Registrant through its Registrar selects a one year registration period with CIRA, CIRA registers the selected Domain Name on November 1, 2000 and the month and date of the Existing Registrant's original registration in the UBC registry is December 31 then the registration period for the registration of the Domain Name will be one year and 31 days.
6. Validation of Application. All Applications by Registrars to register Domain Names which are the subject of Existing Registrations (Registrations Requests) will be validated according to the following criteria before being processed:
(a) All Registration Requests can only be made by CIRA Certified Registrars and must conform to CIRA's Technical and Security Policy for Registrars Communicating with the Registry;
(b) Registration Requests must be in the format specified by CIRA as per CIRA's Technical and Security Policy for Registrars Communicating with the Registry;
(c) The Registrar's balance in the CIRA Deposit Account must have enough funds to cover any fees associated with the processing of a Registration Request;
(d) The Domain Name specified in the Registration Request must be an existing Domain Name in the .ca Registry operated by UBC; and
(e) The information regarding the Existing Registrant specified in the Registration Request must match the information in the .ca Registry operated by UBC.
Failure to meet any of these conditions will result in the Registration Request being rejected by CIRA and the Registrar will be advised of this by CIRA by email.
7. Responsibility for Selected Domain Name. It is the Existing Registrant's responsibility to ensure that the Existing Registrant has the right to use the Domain Name contained in the Existing Registration and that any Domain Name contained in the Existing Registration does not violate any third party intellectual property rights or other rights, does not defame any person and does not contravene any applicable laws including Canadian federal, provincial and territorial human rights legislation and the Criminal Code (Canada).
8. Processing of Registration Requests. Registration Requests will be processed as follows:
(a) Registrations Requests will be processed on a first come first served basis;
(b) CIRA will electronically verify that all required fields on a Registration Request have been filled in and select fields will be formally validated in accordance with the requirements set out in Section 6 above;
(c) If the Registration Request is not complete, CIRA will advise the Registrar that the Registration Request has been rejected. The message will further indicate which fields have not been filled in the Registration Request or have failed a validation test. The Registrar will then be required to submit a new Registration Request in accordance with this policy if it wishes to register the Existing Registration with CIRA. No fee will be payable by the Registrar in such event;
(d) If the Domain Name selected in the Registration Request and the Registrant information provided in the Registration Request does not match the information in the UBC registry, then CIRA will advise the Registrar that the Registration Request has been rejected for this reason and no fee will be charged to the Registrar;
(e) If the Registration Request is complete and has been validated in accordance with the above procedures, and if the Domain Name selected in the Registration Request and the Registrant information matches the information in UBC's database, then CIRA will advise the Registrar that the Domain Name has been reserved and the Registrar's balance in the CIRA Deposit Account will be debited the applicable Fee set out in the Fee Schedule plus all applicable taxes.
9. Confirmation by Registrant. CIRA will also advise the Existing Registrant separately by email that the requested Domain Name has been reserved. The email from CIRA addressed to the Existing Registrant will contain the address of a secure web page, a customer number and a private password. (For Registrars who elect to communicate with CIRA using Automated Web based forms using SSL and XML, CIRA will communicate the customer number and password to the Applicant's Registrar who will then communicate such customer number and password to the Applicant's screen and will keep such information strictly confidential and will not use or disclose such information). The Existing Registrant should take all steps to keep such customer number and password confidential and to prevent any unauthorized use or misuse of this customer number and password.
The Existing Registrant will be requested to go, within 48 hours of the time and date of the email message from CIRA, to the secure web page identified in the email from CIRA, use the customer number to identify itself and confirm its identity with the password. The Existing Registrant will then be asked to:
(a) read the Registrant Agreement, including the Rules and Procedures related thereto;
(b) confirm that the information provided by its Registrar in the Registration Request is correct;
(c) accept and agree to the Registrant Agreement including the Rules and Procedures related thereto; and
(d) confirm that the English language version of the Registrar Agreement including the Rules and Procedures will govern in the event of an inconsistency between the English and French versions;
Copies of these documents are located at www.cira.ca/registrars/documents.html.
If the Existing Registrant complies with this confirmation procedure, CIRA will advise the Registrar and Registrant by email that the Registration Request is confirmed and that the requested Domain Name will be activated on the Operational Transfer Date in the Registry to be operated by CIRA.
Should the Existing Registrant chose the REJECT option on this web page, then the Application will be rejected and cancelled with no further notice to the Registrar or the Applicant by CIRA. There will be no fee payable by the Registrar in this event.
After an initial 24 hour period the Existing Registrant and the Registrar will be notified by CIRA if the Existing Registrant has not complied with this confirmation procedure.
Should the Existing Registrant be unable to complete the above steps within the 48 hour period, the Existing Registrant should contact its Registrar who may request a 48 hour extension from CIRA. Such an extension will be granted only once and only if the Existing Registrant does not have any other such extensions currently in effect. CIRA reserves the right to refuse extensions in its discretion. If a 48 hour extension is granted by CIRA, CIRA will advise the Registrar and the Existing Registrant by email.
If the Existing Registrant fails to complete the above described confirmation steps within the prescribed 48 hour period, or on approval of an extension, a 96 hour period, then the Registration Request will be rejected and cancelled with no further notice to the Registrar or the Existing Registrant by CIRA. No fee will be payable by the Registrar in this event.
10. Grace Period for Applying to CIRA for the Registration of an Existing Registration after OTD. If an Existing Registrant fails to apply to CIRA, through a Registrar, prior to the Operational Transfer Date to register a Domain Name that is the subject of an Existing Registration, then, on and after OTD, the Domain Name for this Existing Registration will not be included in the CIRA Registry and as such, an Internet user may not be able to send email or visit a website through this domain name. However, CIRA will reserve the Domain Name for a period of 30 days after OTD for the Existing Registrant. During such 30 day period, an Existing Registrant may apply to CIRA, through a Registrar, in accordance with the above policies, rules and procedures for the registration of such Domain Name with CIRA and CIRA will not register such Domain Name in any other person's name prior to the expiry of such 30 day period. The Existing Registrant's Registrar will, however, be required to pay a late registration fee in addition to the applicable Registration Fee as prescribed in the Fee Schedule (which can be found at http://www.cira.ca/registrars/documents.html). If an Existing Registrant fails to register with CIRA the Domain Name that is the subject of an Existing Registration before the end of such 30 day period, the Domain Name will no longer be reserved by CIRA and will be available to other Registrants and qualified members of the public for registration with CIRA.
11. Registrants Members of CIRA. CIRA is a not for profit corporation without share capital under the laws of Canada. Under CIRA's by-laws, each Existing Registrant will become a member of CIRA on the Operational Transfer Date when his/her/its domain name that is the subject of its Existing Registration is registered in the CIRA registry. Under the by-laws, membership can be refused or rescinded at any time. CIRA's by-laws can be reviewed on CIRA's website at www.cira.ca.